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CGI Technologies and Solutions, Inc. Proposal Coordinator in Fairfax, Virginia

Proposal Coordinator

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Proposal Coordinator

Category: Business Consulting, Strategy and Digital Transformation

City: Fairfax, Virginia, US United States

Position ID: J0621-1291

Employment Type: Full Time

Position Description:

Be a part of a dynamic and high-performing proposal group here at CGI. Our team of 30 proposal professionals works on strategic corporate opportunities to support critical IT and mission support programs for a wide variety of U.S. Government agencies. You will work with an impressive group of technical experts, marketing professionals, and dynamic leaders to craft compelling and substantive proposal responses for our customers.

Within CGI’s Federal Proposal Group (FPG), teamwork is paramount. We have a team-oriented culture, environment, and infrastructure that expects and values high performance and achievement, but is fully supportive of a desirable work/life balance. Members have the autonomy to manage their schedule and their individual assignments as appropriate. Working from home when feasible and/or adjusting schedules as necessary based on the workload is encouraged. You operate in a cooperative and collaborative environment where you will learn from the best and be a mentor for others. An ideal environment for the right, high-performing Proposal Writer.

Proposal Coordinators are accountable for services to ensure effective communications, document management and controls in support of CGI Federal Proposal Group (FPG) proposal initiatives. On both matrixed and independent assignments, they act as the direct liaison to the Graphic Artist, DTP, and writers in support of the proposal manager, providing direction, tracking status, and maintaining schedules. They ensure effective utilization of coordinator procedures, tools, and templates; the proper interpretation of solicitation requirements governing document organization and production; and accurate, timely communications regarding document status, proposal team meetings, and formal reviews. In the absence of the assigned Proposal Manager, the Coordinator serves as the FPG point of contact for specific proposals and, in this role, provides the proposal account teams oversight of schedules and document status, in addition to their typical coordinator functions.

Your future duties and responsibilities:

• Support the following proposal management activities:

Matrixed team management and facilitation

Theme development

RFP decomposition

Proposal Outline and Writer’s Matrix

Schedule development

Storyboard/template development

Compliance matrix development

Formal Kick Off presentation development support and meeting logistics

Author training and working sessions

Formal and informal proposal reviews

Post-submission support [e.g., clarification requests/deficiency reports (CRs/DRs) and

final proposal revisions (FPRs)]

• Contribution to development, implementation, and continuous improvement of the FPG Proposal Management process

• Contribution to implementation and continuous improvement of the FPG Framework

• “Cradle to grave” support of designated, small non-strategic Ad Hoc proposals and small non-strategic Ad Hoc support

• Managing resources on Ad Hoc tasks

• Problem-solving and critical thinking relative to situational proposal management requirements, challenges, and issues in contributing to innovative proposal management strategies and methodologies for specific bids

• Development and/or maintenance of contact lists, status logs, templates, and other proposal coordination tools

• Administration of portal sites and document management

• Configuration management and enforcement of version control mechanisms and established deadlines with all proposal team members

• Monitoring physical and electronic security measures of proposal materials

• Working collaboratively with FPG Proposal Managers and Federal project leads to establish scope, schedules, and coordination support requirements on “must win”

• Performing proposal manager duties during the Proposal Manager’s absence

• Compliance checks of proposal materials against solicitation requirements, prevailing corporate, departmental, and solicitation-specific standards

• Liaising with Graphic Artist to provide direction, manage artwork, and attain status

• Quality assurance/control of production output

• Creation and continuous improvement of coordinator methodologies, processes, tools, templates, and standards; implementing process improvements and applying lessons learned

• Assisting in all proposal management operation duties as directed by the Proposal Manager

Required qualifications to be successful in this role:

• Bachelors degree plus 2-4 years relevant experience

• Proficient in MS Office Suite, particularly Word

• Desktop Publishing experience

• Very strong attention to detail

• Strong organizational and time management skills

• Ability to adapt and be flexible with changing requirements, ability to work under pressure and beyond standard hours to meet submission deadlines

• Ability to comfortably and professionally interact with individuals at all levels of the organization

• Ability to work independently as well as collaboratively


• Privia and SharePoint experience is preferred

• Desktop Publishing experience preferred


What you can expect from us:

Build your career with us.

It is an extraordinary time to be in business. As digital transformation continues to accelerate, CGI is at the center of this change—supporting our clients’ digital journeys and offering our professionals exciting career opportunities.

At CGI, our success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing our company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create.

Be part of building one of the largest independent technology and business services firms in the world.

Learn more about CGI at .

No unsolicited agency referrals please.

CGI is an equal opportunity employer.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned .

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.