CGI Technologies and Solutions, Inc. Secretary - Tucson Passport Center (TPC) in Tucson, Arizona
Secretary - Tucson Passport Center (TPC)
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Secretary - Tucson Passport Center (TPC)
City: Tucson, Arizona, US United States
Position ID: J0921-3525
Employment Type: Full Time
Under the supervision of the CGI Federal Administrative Officer, perform a variety of administrative/ clerical functions for the Department of State/Passport Regional Management Staff and CGI Federal Management staff located at the Tucson Passport Center.
•Assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.
•Serve as the primary point of contact with Consular Affairs (CA), Office of Personnel in Washington, D.C. on all local Department of State employee personnel and attendance matters.
•Organize and maintain confidential employee records and subject matter files for the local Department of State employees.
•Adhere to the Federal Privacy Act Laws and have knowledge of Department of State personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel).
•Track and report official time and attendance records for all local Department of State employees and contract employees (as needed).
•Assist local Department of State personnel with travel arrangements.
•Answer phone calls and must demonstrate ability to diplomatically and effectively deal with calls from the general public as well as Government officials.
•Assure timely submission of reports as required by managers.
•Assist managers with mail-out and administrative support functions.
Assist the CGI Federal Secretary with timesheet approvals and processing as needed.
•Type/create memorandums and correspondence as requested by management.
•Attend meetings and generate minutes as necessary.
•Escort visitors and vendors as needed.
•Perform other duties as required.
Your future duties and responsibilities:
*Excellent verbal and written communication skills
*Excellent interpersonal skills
*At a minimum, intermediate functionality in MS Office applications, including MS Word, MS Excel and MS Powerpoint
Ability to obtain and maintain a Secret clearance
Ability to prepare management, business, technical, and personnel reports, reviews and documents for internal and external use
*Operate office machinery to include office phones, copiers, electronic fax, and printers without assistance
*Ability to perform the functions of the job on site- remote work is not possible
Required qualifications to be successful in this role:
Associate degree in business related field.
Minimum Years of directly related experience Required: 5 years related work experience in an administrative/clerical role
Minimum Education Required: High School Diploma/GED
Active Secret Clearance
What you can expect from us:
Build your career with us.
It is an extraordinary time to be in business. As digital transformation continues to accelerate, CGI is at the center of this change—supporting our clients’ digital journeys and offering our professionals exciting career opportunities.
At CGI, our success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing our company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create.
Be part of building one of the largest independent technology and business services firms in the world.
Learn more about CGI at www.cgi.com .
No unsolicited agency referrals please.
CGI is an equal opportunity employer.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at USEmploymentCompliance@cgi.com . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned .
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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Qualified applicants with arrest and conviction records are welcome to apply.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.