Program Analyst - OVW
Program Analyst - OVW
Main location: United States, District of Columbia, Washington
Position ID: J1023-1221
Employment Type: Full Time
CGI Federal is seeking a Program Analyst to provide executive support in a one-on-one working relationship for the Office of Violence Against Women, Department of Justice in Washington, DC.
The Program Analyst serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Deputy Director for Grants Development and Management. The Program Analyst also serves as a liaison to the program division management team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Program Analyst must be creative and enjoy working within a small, federal component that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Program Analyst will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Your future duties and responsibilities:
• Conducts research on the impact of sexual assault, domestic violence, dating violence.
• Supports the Program Unit with developing and implementing special initiatives and demonstration projects.
• Assists with the coordination and planning of meetings, roundtables and focus groups on emerging issues as directed by the Program Unit.
• Responds to data calls and inquiries generated by DOJ leadership, The White House, The Congress and other federal agencies working to address sexual assault, domestic violence, dating violence and stalking.
• Works closely with the Program Unit to develop and implement deliverables for dissemination to grantees and other stakeholders.
• Drafts talking points on program successes and challenges and emerging issues impacted by program grantees.
• Supports the Program Unit throughout the grant cycle process, such as preparing grants management memorandum, responding to potential applicants and grantee inquiries, and tracking program budget.
• Drafts grant management documents (recommendation memo and program plan) for program specialist review.
• On occasion, travels with OVW program staff to events across the country such as on-site visits and OVW-sponsored events, to provide logistical support, take notes while OVW staff plays a facilitation role and/or retrieve information and best practices to enhance OVW programming.
• Completes a broad variety of administrative tasks for the Deputy Director including: managing an extremely active calendar of appointments; completing travel and miscellaneous expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the Deputy Director’s calendar is followed and respected. Provides
"gatekeeper" and "gateway" role, creating win-win situations for direct access to the Deputy Director’s time and office.
• Communicates directly, and on behalf of the Deputy Director, with employees, manager, leadership, stakeholders, and others, on matters related to Deputy Director’s programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Deputy Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the Deputy Director’s office and internal Divisions; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the Deputy Director to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Deputy Director updated.
• Provides leadership to build relationships crucial to the success of the division, and manages a variety of special projects for the Deputy Director, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including
drafting all outgoing correspondence to include letters, memorandums, acknowledgement letters, and other tasks that facilitate the Deputy Director’s ability to effectively lead the Grants Development and Management Division.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on
projects to successful completion, often with deadline pressures.
• Serves as the Deputy Director’s administrative liaison to various boards and working groups.
Senior Management Liaison
• Participates as an adjunct member of the Grants Development and Management Division’s Senior Management Team including assisting in scheduling meetings, attending all meetings, and taking the minutes.
• Assists in coordinating the agenda of senior management team meetings and off-sites, and the program division all-staff meetings.
• Facilitates cross-divisional coordination of travel and outreach plans.
Communications, Partnerships, and Outreach
• Ensures that the Deputy Director’s bio is kept updated and responds to requests for materials regarding the Deputy Director and the division in general.
• Edits and completes first drafts for written communications to external stake holders.
• Research legal and policy issues with short turn-around times, including coordinating with resource centers, DOJ library, OVW TA providers, and researchers.
• Gather information for fact sheets, blog posts, reports, responses to Congressional and Departmental requests, etc.
• Works with the Policy, Communication and Evaluation Division in coordinating the Deputy Director’s outreach activities.
• Follows up on contacts made by the Deputy Director and supports the cultivation of ongoing relationships.
• Edits all, and creates acknowledgement letters from the Deputy Director to stakeholders.
• Provides administrative support (correspondence management, travel management, scheduling, general filing, etc.).
Required qualifications to be successful in this role:
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, internal and external stakeholders
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Bachelor's degree preferred
• Strong work tenure: five to 10 years of experience supporting Executives, preferably in the federal government, non-profit organization or law firm
• Experience and interest in internal and external communications, partnership development, and violence against women issues
• Must be able to obtain DOJ MRPT clearance
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat
• Ability to successfully complete a CGI Background Investigation to include; 50 State Criminal, Education, Employment, Credit and Driving Records Checks
Hourly Rate: $35.64/hour
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level; experience and training; and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.
At CGI Federal we call our professionals “members” to reinforce that all who join our team are owners and empowered to participate in the challenges and rewards that come from building a world-class company. CGI Federal’s benefits include:
• Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
• 401(k) Plan and Profit Participation for eligible members
• Paid Time Off (PTO)
• 10 Standard Holidays
• Health & Welfare Benefits as determined by your Service Contract Act
Finance & Accounting
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